I've always been a firm believer that planning is everything. "Victory loves preparation" is, certainly, my favorite quote.
I was 25 years old and had to manage 60 workers. By the time I turned 28, the total head count was roughly 170. So, making sure there was both enough work for everyone all the time and enough people for the workload was, as you can imagine, a big challenge.
As I keep thinking about it and talking to different business owners and PMs, I realize there is a fundamental mistake in the point of reference. We don't manage people: we manage projects and we lead people. So, the next time you stop and think about your weekly planning and resource management, I suggest you do the following:
- Make the list of all your ongoing projects–if you have a list of your upcoming projects or won proposals, make sure you include them–
- Do the math: how many weeks left until the deadline and how many hours to complete the job? –if you don't know this, I strongly recommend you drill until you have this very clear–
- Let go of staff names. Trust me, at this point, it doesn't matter that much
- Find out how many resources all your projects will need on a weekly basis
- Compare that with your total headcount. If they are in the ball-park range, then you are OK. If it's not, you will know what to do.
Once you've set have those items straight, the Frank Management Methodology will allow you to use the resources you need to get the work done in the allocated hours, with a nimble approach where the priority is the client. In Frank Management, your project and your staff become a fluid mass of bees doing the work in-and-out, depending on availability and skill sets required.
Break the small boxes we typically build to "keep things under control" and unleash the power of the new, intelligent and connected world of ideas.
To learn more about how Frank can help you implement a new and better way of managing your projects.